How can I attach files to my maintenance orders in SAP? How can I distribute attached files?

How can I attach files to my maintenance orders in SAP?

When creating a maintenance order, it is often necessary to add supporting files to the order, to insure precise maintenance. These files include operational instructions, drawings of the equipment/asset, or information on the materials necessary to complete the order. Depending on the application in which these files were created, most file attachments are in various formats including Microsoft, CAD, images and more.  

These files can be attached or linked to the maintenance order through various tabs within the an IW32 or IW38 transaction, represented by the yellow tabs below. 

If your company is utilizing SAP DMS (Document Management System) to manage company documents, it is possible to attach DIRs (Document Information Records) directly to the highlighted tabs above. In this case, the original file might be stored within KPRO, ArchiveLink or a File share. However, if you are not using SAP DMS, you can still add files directly to the order through the Services for Objects tab. This tab is represented by a paper clip, located at the top left corner of the graphic above. You can add a URL to this tab, where the original can be stored in Documentum or an Intranet system.

Can I print my maintenance orders, with all the files attached?

It is possible to automatically distribute these file attachments, along with the shop papers or work instructions with an add-on solution. With the click of a button, the SAP business form (PM work order) and all attached files are collected into a packet, converted to PDF, stamped and watermarked with Meta data pulled from SAP, and delivered seamlessly to printers, email addresses, mobile devices and more.

SEAL Systems, Inc provides this server based solution, which integrates into the print programs. When the print function is initiated, all the files are collect onto an outside server. To avoid tying up your work station, all workflow processes (converting, stamping, watermarking, etc) is completed in a separate work station.

View this process here: http://www.youtube.com/watch?v=jQiUQ4xC2KE

 For more inforamtion, please contact

Olivia Clouse

602-476-7454
Olivia.Clouse@sealsystems.com

January 2014 Newsletter

From our staff to yours, Happy New Year, and a prosperous 2014.

2013 ended with great success for SEAL Systems, Inc. We've exceeded our goals by developing new partnerships with a number of great companies. 

SEAL Systems has become the market leader in developing and delivering solutions for file and form distribution, file format conversion and form publishing. What began as a small, CAD conversion solution, can now integrate into major ERP, PLM and Microsoft systems and applications to deliver an entire, company wide file conversion and distribution solution - providing the capabilities to manage enterprise conversion and output from a single point of administration.

We are pleased to say that our growth and success directly aligns with the support, corporation and continued support from our current customers, partners and affiliates. We are looking forward to another great year with you!

With a new year, comes new events. Please stop by our booth at the following shows:

• SAP Centric EAM 2014 - Austin, TX

February 24-27 2014

• Manufacturing Industries Forum - Chicago, IL

April 15-16 2014

• Siemens PLM World 2014 - Orlando, FL

June 16-19 2014

December 2013 - Happy Holidays!

As another year is upon us, we find ourselves reflecting on the past years and those who have helped us shape our business. We value these relationships and look forward to working with you in the years to come. Thank you for your support and collaboration!

Upcoming events for 2013:

February 24^th - SAP-Centric EAM Conference held in Austin, TX.  We are celebrating our 10 year anniversary exhibiting at this event with some great prizes and giveaways! In addition, we will highlight our solutions for SAP EAM which encompasses the automatic collection of SAP forms and their corresponding document attachments into a complete packet for distribution or publishing.

April 1^st - The Logistics & SCM, PLM, Manufacturing, and Procurement 2014 conference held in Las Vegas, NV,  hosted by SAP Insider. 

May 3^rd - Siemens PLM Connection Americas 2014, held in Orlando, FL. At this show, we will present our suite of solutions that encompass document conversion, distribution and publishing for Teamcenter Unified and other PLM Systems. In addition, we can provide information and demo our new solution for transmittal distribution to manage and trace the exchange of information and documents between business partners.

We hope to see you at these events!  If you plan to attend a conference not listed, and you think we should be there, feel free to contact us.

SEAL Systems, Inc
Olivia Clouse
Olivia.clouse@sealsystems.com
602-476-7454

November News

New Feature:

By popular demand, we have developed an extension to our process printing SAP based application.  Additional functionality will enable preselection of files associated within an order before the job is sent for distribution. This will provide an opportunity to manipulate the document list before releasing the order, with the ability to manually select relevant documents directly in the SAP transaction, save and use that selection later when distribution is executed.

 

How does it work?

SEAL will provide a "Select Documents" function on the transaction screen, and if called, the application will retrieve all documents related to the current object as it already does. With these documents, it creates and displays a list of the found items. This list is linked to the order. Finally when it is released or printed through standard methods, it packages an output job with the preselected attachments and SAP forms.  This output job contains all documents relevant for printing according to the configuration.

The job is displayed using SEAL DDC, the standard tool to create, change and display SEAL Systems output jobs. In the DDC the document list can be modified, either by manually selecting/deselecting entries or by removing or adding entries.

Once saved, this output job is the reference when the SAP Object is printed.  The elements from this job are used instead of automatically retrieving the documents to be printed again. In addition, these files can be displayed during the print process so a final check and modifications are possible.

Events

We would like to thank everyone who stopped by our booth at the annual SAP TECHED in Las Vegas, NV. There was a great turnout with over 6,000 attendees enjoying more than 1,000 hours of technical training sessions.

If you weren't able to visit us in Vegas, please stop by our booth at SAP-Centric EAM in February 2014, where we will be celebrating our 10 year anniversary sponsoring with Eventful Group by giving away some great prizes.

For any questions, please contact Olivia Clouse - 602-476-7454

October Newsletter

October 2013 Newsletter

Last month’s newsletter highlighted the capabilities of PLOSSYS netdome, the dynamic output management server for collecting documents, forms and corresponding information to distribute to a printer, email, fax or mobile device as a complete PDF packet. This month, SEAL Systems is announcing an enhancement to PLOSSYS netdome, with 2 new mobile applications.

PLOSSYS Pickup provides a printer independent, print job collection solution. The user goes to a printer, identifies themselves by scanning a barcode or activating the RFID then they receive a list of their print jobs queued for that printer, finally printing what is needed. PLOSSYS Pickup requires no extra hardware or software installed on each printer as other available solutions may require.

PLOSSYS DocPrint provides output files to all PLOSSYS connected printers by using your smartphone or tablet. The files can be stored within a file structure or printed directly from the mobile application to any printer within PLOSSYS.

The most exciting part of these solutions is that they can be used in combination. Users can submit their prints with the smart phone (PLOSSYS DocPrint) and then collect them from the nearest printer via PLOSSYS PickUp.

Events: We would like to thank everyone who stopped by to visit us at Fall Focus 2013 and Best Practices for Oil & Gas. It was a pleasure connecting with other professionals in the industry.

Be sure to stop by our booth at TechEd next week in Las Vegas, NV. We will be exhibiting and raffling 2 mini iPads!

Learn more about SAP PLM 7!  CENIT is offering a web event on Friday, October 25^th at 2pm EST. Register today.

Congratulations to David  for winning the Mini iPad at Fall Focus 2013!

Congratulations to Jerine for winning the Mini iPad at Best Practices for Oil & Gas 2013.

Dynamic Document Output Management Server

It is often the case that our customers are not fully aware of the capabilities of our software, which they have installed. Rather than coming directly to SEAL Systems for document collection and distribution, file format conversions, and other similar options, they spend valuable time researching and testing new solutions, when that capability might be right under their nose.

PLOSSYS Netdome Output Server

PLOSSYS Netdome is a powerful output management server. It has the capabilities to integrate into several systems including SAP, Siemens PLM and Windows applications to automate a collection and distribution process for files and documents. More specifically, the PLOSSYS output server has been used for SAP Spool Printing, distributing SAP PM, PP, MM and SD forms and document attachments, distributing and transmitting Teamcenter structures with all associated data sets, and more.

This standard solution typically identifies forms and all corresponding file attachments, converts them to a standard PDF format and distributes to a desired destination including printers, email, fax, and mobile device. In addition, the output server can collect Meta data from the system and apply a dynamic stamp or watermark, a table of contents and cover page directly to the output.

Something that might also interest current customer is the PLOSSYS Netdome output server is the engine behind an enterprise-wide solution, distributing files and information for an entire company from a single location.

This concept is referred to as a Corporate Output Management (COM), which encompasses all business functions to collect any file format and distribute anywhere within the enterprise.  

For more information on the new features, or existing functionality of PLOSSY Netdome, you can respond directly to this email.

Upcoming Events:

• ASUG Fall Focus
  September 25-27 2013
  Visit our presentation:  PM Printing + Attachments: Featuring Mercedes-Benz
• Best Practices for Oil & Gas – SAP
  October 6-9 2013
• SAP TECHED
  October 21-25 2013

Upcoming Fall Events

With fall around the corner, we would like to update our customers, partners, and affiliates of some great upcoming events within the software technology industry.

ASUG Fall Focus

ASUG is hosting its Fall Focus in Philadelphia, PA on September 25th - 27th.  This show mainly focuses on the SAP community, including Electronic Asset Management, Product Lifecycle Management and Supply Chain Management. With such a diverse group of business units and professionals, there will be some great discussions and learning opportunities to enhance and kick-start business operations for the remainder of the year and beyond.

Our focus at this show will be around SAP forms + attachment collection and distribution for Maintenance, Purchase, Sales and Production Orders. Based on the audience, we will also exhibit our solutions for SAP DMS conversion, controlled viewing and document loading, which are essential parts of any business line, especially in the realms of EAM, PLM and SCM.

Best Practices for Oil & Gas – SAP Solutions for the Energy Industry

The oil and gas industry is rapidly growing, and to stay current with up to date technologies, new ideas and current trends for SAP, don’t miss Best Practices for Oil & Gas on October 6th - 9th. With the informative seminars and discussions, visitors should gather plenty of ideas to help create and organize efficient processes within their industry.

For many years we have been involved in process printing for various SAP modules including Plant Maintenance, collecting shop papers and work instructions, along with all the associated document attachments and delivering a complete package for efficient and reliable printing, email or digital distribution.

With new enhancements in SEAL Systems software, we offer viewing of maintenance orders, creation of Notifications from the field and quick lookup of linked documents through search or barcode scan. Stop by our booth at the show, or contact me directly for information on our new Notify4SAP Mobile device.

SAP TechEd

The annual SAP TechEd is on October 21st - 25^th in Las Vegas, NV. This is a great place to learn about new best practices and to sharpen your SAP knowledge and expertise. With a show catering to developers, architects and administrators, there is no better place or time to connect with people on the front lines of SAP systems operations.

At this show, we will exhibit how our solutions are changing and innovating. What began as a simple CAD conversion solution has turned into a solution with the capabilities to manage output and conversion for an entire enterprise from a single location. Monitoring and mobile tools provide the most high-tech capabilities for a company to manage document output.  

If you will be in attendance at these shows, or know somebody else from your business who will be attending, we encourage you to stop by to discuss our solutions in more detail.