DMS Loader

It is often the case for SAP users to begin to use of SAP DMS – Document Management Systems. This is a location, accessible to everyone in the company where business documents can be stored and managed. In most cases, the DMS module is included with your SAP System (Check with your SAP service rep).

The DMS module provides DIRs (Document Information Records) which contain links to documents stored in the DMS content server, KPRO. In addition, the DIRs contain all document Meta data, document type, user information etc. Some of the benefits involved in using SAP DMS are a secure check-in and check-out of documents, search capabilities, and the ability to link documents to other SAP objects including PM order, PP order, SD order, etc. SAP DMS also provides a workflow process, meaning the document can go through recorded status changes.

When moving from one document management systems, to SAP DMS, it is often a large task. There are several documents that must be migrated and a lot of information to be loaded into the appropriate fields of a DIR. In order to save some of the pain involved in this task, SEAL Systems provides a solution called the DMS Loader. This allows users a onetime load of all documents into DIRs within SAP DMS, and it also populates all the fields within the DIR with document and SAP information.

“With the DMS Loader/ABAP module, data and files can be imported safely from external systems into the SAP document management system. During the loading process, configurable proofing’s, enhancements and adjustments are set. Document information indicators, classifications and object links are established or modified. The document files are imported and stored with the designated filing method. User exits enable customer-specific tests and actions. Different loading methods can be configured and accessed.”

Olivia Clouse

Marketing Coordinator

602-476-7454