SEAL Systems, 2013 1st Quarter Review

To begin the second half of the year, we would like to thank everyone involved in our customer community for a great year so far.  We have been able to integrate some exciting new developments into SAP, Siemens PLM, and other systems.  In addition, we have been able to meet requirements with our standard, out-of-the-box solutions including SAP Form & attachment distribution, Teamcenter Unified collect, convert and distribute, and Corporate Output and Conversion Management.

Some interesting developments and new functionalities of existing solutions include:

• DDP4TC: Transmittal package revision and control for Teamcenter Unified
• Creating Smart PDFs with interactive callouts on our conversion server
• Nofify4SAP: Automatically create a notification from a field location on a mobile device, and work on current orders without having to log in to SAP
• PLOSSYS Pickup:  Mobile phone trigger the print of your confidential documents, while standing at the printer

One of the most exciting parts of the year for us was connecting with some of our affiliates, customers and business partners in person.  With the help of Siemens PLM, SAP, ASUG and the Eventful group, we have been fortunate to have a chance network and discuss in some great locations. We attended shows including SAP Centric EAM, Siemens PLM World, SAPPHIRENOW and ASUG Chapter meetings located around the country.

Upcoming Events:

• ASUG Fall Focus
  September 25-27 2013
• Best Practices for Oil & Gas – SAP
  October 6-9 2013
• SAP TECHED
  October 21-25 2013

What’s new with Converting (DPF4C)?

Have you ever had the need to convert Lotus Notes emails to PDF/TIF for long term storage within a DMS, PLM or ECM Systems? It is now possible with the newest version of the DPF4Convert solution. SEAL Systems has been converting Microsoft Outlook messages and we now offer similar functionality for Lotus Notes.

Another innovation with the DPF is a solution to create interactive callouts within PDFs that point to tags on a drawing. The final drawing is referred to as a “Smart PDF.” This includes, for example, identifying fields within a spreadsheet/text list or BOM containing specific information. This information is then interactively added to the PDF drawing based on key fields. Tags can be clicked or previewed to show this additional information. This automatic data collection and tagging process saves several hours of manual work for users.

Contact: Olivia.Clouse@sealsystems.com to request a sample Smart PDF. 

What is Corporate Output Management?

New Product Development: Follow Me Printing

SEAL Systems has developed new mobile technology using Corporate Output Management functionality. Follow-Me-Printing allows users to send files and document packages directly to a virtual location where the job is held in a temporary queue. The user can then visit their favorite printer and identify themselves on the device via login, badge swipe, or mobile phone. The printer then releases the documents. Key Benefits include a reduction in wasted paper, and secure and confidential output for the recipient.

What is Corporate Output Management?

Simpleshow explains SEAL Output Software

Watch this quick video to see a simple explanation of how our company wide output solutions interact with different applications and output types. With this solution, all output can be managed and controlled from a single location.

How do you TDP?

We are excited about the new features of our out-of-the-box software that helps companies package and transmit files to their supply chain and various business connections.  Following is a brief summary of this software, if you feel there may be a need for this type of solution in your company, please contact us!

- Preparation of large document packages for production planning, purchasing procedures and maintenance      operations

-Distribution of large packages including parts lists and Bill of Materials to customers, suppliers & partners

-Delivery of PDF packet

-Dynamic stamping and watermarking

-Transmittal package revision and control

How do you TDP (Transmit Document Packages)?

With our new Document Distribution Platform (DDP) solution, you can collect and deliver transmittal packages directly out of Teamcenter to vendors, suppliers, or other businesses.  The DDP provides a simple to use interface, directly in Teamcenter for your users, which enables the collection of structures and items, and automated package distribution and notification to their intended recipients.  The transmittal package is stored in Teamcenter, can follow a workflow with status updates, and even distribute file differential packages on the fly or during a workflow step.  Similar function is available for distributing structures with all associated documents, graphics and drawings.

Need to convert drawings, graphics and other formats to TIFF/PDF?

In addition to transmittals, we can also convert 40+ file formats into PDF/TIF, adding stamps and watermarks, and signature pages. This conversion can occur during check in, within the workflow, during signoffs, etc. If you would like more information, please contact us.

Olivia Clouse
SEAL Systems
Olivia.Clouse@sealsystems.com
602-476-7454

SimpleShow Presents: Corporate Output Management

The Corporate Output Management solution from SEAL Systems provides companies with an enhanced web based interface to control and monitor all printers within the enterprise from one single location. All printer and device configuration can be managed and synchronized to each server, regardless of output system including Microsoft Windows, Linux and other platforms. 

A secure network wide monitoring suite for every job process and output device is readily available through a single web console.  Finally, with a single point installation print driver for the output manager, workstation independence is utilized in joining all systems into a unified and reliable integration.

SimpleShow Presents Corporate Output Management

New Product Development: Follow Me Printing

SEAL Systems has developed new mobile technology incorporating Corporate Output Management functionalities. Follow - Me -Printing allows users to print files & job lists directly to a virtual location where the job is stored in a queue within the output server provided by SEAL Systems. From there, the user can log into a printing device by scanning a barcode, swiping a badge or manually entering a code into a touch screen to enable the device, releasing the documents from the output server to the triggered output device. Benefits include a reduction in wasted paper, and secure and confidential output to the recipient.

What’s new with Converting (DPF4C)?

Have you ever had the need to convert Lotus note emails to PDF/TIF for long term storage within any DMS, PLM or ECM System? It is now possible with the new version of the DPF4Covert solution. SEAL Systems has been converting outlook files as a standard, and we now offer the same functionality for Lotus Notes.

Something to also consider, the DPF has been used to create interactive call outs within PDF drawings. The final drawing is referred to as a “Smart PDF.” The functionality of this solution includes, for example, identifying fields within a BOM or other form or document containing significant information. This information is then interactively added to the PDF drawing based on the appropriate field within the BOM. These automatic data collection and populating processes save several hours of manual work for users. 

DMS Loader

It is often the case for SAP users to begin to use of SAP DMS – Document Management Systems. This is a location, accessible to everyone in the company where business documents can be stored and managed. In most cases, the DMS module is included with your SAP System (Check with your SAP service rep).

The DMS module provides DIRs (Document Information Records) which contain links to documents stored in the DMS content server, KPRO. In addition, the DIRs contain all document Meta data, document type, user information etc. Some of the benefits involved in using SAP DMS are a secure check-in and check-out of documents, search capabilities, and the ability to link documents to other SAP objects including PM order, PP order, SD order, etc. SAP DMS also provides a workflow process, meaning the document can go through recorded status changes.

When moving from one document management systems, to SAP DMS, it is often a large task. There are several documents that must be migrated and a lot of information to be loaded into the appropriate fields of a DIR. In order to save some of the pain involved in this task, SEAL Systems provides a solution called the DMS Loader. This allows users a onetime load of all documents into DIRs within SAP DMS, and it also populates all the fields within the DIR with document and SAP information.

“With the DMS Loader/ABAP module, data and files can be imported safely from external systems into the SAP document management system. During the loading process, configurable proofing’s, enhancements and adjustments are set. Document information indicators, classifications and object links are established or modified. The document files are imported and stored with the designated filing method. User exits enable customer-specific tests and actions. Different loading methods can be configured and accessed.”

Olivia Clouse

Marketing Coordinator

602-476-7454